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Human Capital Management Division

Objective

To control and ensure integrity in Payroll Management, PE budget approval and expenditure; and allocation of staff and institute accountability of human resources management in the Public Service.  

Functions

(i)           To spearhead the implementation of Human Capital Management Information Systems in Payroll and all human resources matters in the public service;

(ii)          To determine and issue employment permits for new vacancies and replacements for  all MDAs, LGAs and Public Institutions;

(iii)        To scrutinize and oversee preparation and implementation of employment rationalization and Personnel Emoluments (PE) Budget for effective Human Capital Management;

(iv)        To advise on the issues related to implementation of human resource management policies in the Public Service; and

(v)         To coordinate employment rationalization for all MDAs, LGAs and Public Institutions.

 

The Division will be led by a Director and will have three Sections as follows:

(i)          Human Capital Management Section;

(ii)         Staff Inspection Section; and

(iii)         Payroll Management Section.

 1)        Human Capital Management Section

The Section will perform the following activities:

(i)            Develop, maintain and update personnel information for all employees using the available Human Capital Management Information Systems in all MDAs, LGAs and Public Institutions;

(ii)          Process permits for filling vacant positions in the approved establishments and advice accordingly;

(iii)         Study, analyze and review human resources systems and monitor and evaluate their implementation;

(iv)        Prepare and compile monthly, quarterly and annual reports on recruitment trends and advise accordingly;

(v)          Oversee implementation of Position Management system in line with PE budget allocation;

(vi)        Keep all non-recurrent payments authorized to processing on payroll;  and

(vii)       Advise on policy issues regarding implementation of human resources management in the Public Service.

The Section will be led by an Assistant Director.

2) Staff Inspection Section

The Section will perform the following activities:-

(i)         Undertake monthly PE budget expenditure reviews and analysis of trends to ensure they correspond to approved budget allocations;

(ii)        Undertake routine staff inspections to ensure effective utilization of human resources;

(iii)      Carryout surveys, prepare and provide inputs in the preparation of report on the State of Public Service in the area of HRM and staff utilization;

(iv)      Develop and operationalise mechanisms for institutionalization of accountability and controls of payroll malpractices in the Public Service;

(v)       Undertake routine payroll and system audits for enhancement of accountability and integrity; and

(vi)      Identify and advise on human resources systems.

The Section will be led by an Assistant Director.

3) Payroll Management Section

The Section will perform the following activities:-

(i)            Scrutinize requests and approve monthly salary, salary arrears, amendments and other deductions for MDAs, LGAs  and Public Institutions;

(ii)          Analyze and approve new employees to be entered on Payroll;

(iii)         Scrutinize and access all amendments to be entered/deleted in the Payroll;

(iv)        Scrutinize, validate and approve new employees to be entered in the Government Payroll;

(v)          Develop and facilitate implementation of mechanisms for Institutionalization of day to day accountability on Payroll integrity and management for the Public Service; and

(vi)        Direct employers on measures to be taken on violation of rules and regulations governing Payroll Management.

The Section will be led by an Assistant Director.

 

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