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Administration and Human Resources Management Division

Objective

To provide expertise and services on human resources management and administrative matters to the Office.

Functions

(i)            To advice the Permanent Secretary on Administrative and Human Resources matters;

(ii)          To provide strategic inputs on Administration and Human Resources Management issues such as recruitment, human resources development and training, promotion, discipline, retention, motivation, performance management and welfare;

(iii)         To ensure optimal, efficient and effective management  and utilization of human resources in the Office;

(iv)        To collect, analyse, store and disseminate data and information related to Human Resource Development Plans;

(v)          To operationalize Public Service Management and Employment Policy and relevant Public Service Acts in consultation with Divisions and Units;

(vi)        To provide data support and up-date records on various human resources information;

(vii)       To provide all management services and organization development; and

(viii)     To process terminal benefits and leave.

 

The Division will be led by a Director and will comprise two sections as follows:

(i)            Administration Section; and

(ii)          Human Resources Management Section.

 

1)      Administration Section

The Section will perform the following activities:-

(i)            Interpret and ensure adherence to Public Service Regulations, Standing Orders and other Labour laws;

(ii)          Facilitate employee relations and welfare including health, safety, sports and culture;

(iii)         Provide registry, messengerial and courier services; and manage office records;

(iv)        Handle all protocol matters;

(v)          Facilitate provision of security services, transport and general utilities;

(vi)        Facilitate general custodian services to include maintenance of office equipment, buildings and grounds;

(vii)       Coordinate implementation of ethics and value promotion activities including prevention of corrupt practices;

(viii)     Implement diversity issues including gender, disability and  HIV/AIDS etc and be the Office’s Gender Focal Point;

(ix)         Coordinate implementation of Private Sector Participation (PSP) in the Office;

(x)          Coordinate the preparation and implementation of the Wage Bill of the Office and Recurrent Budget for the Office;

(xi)         Coordinate implementation of Business Process Improvement in the Office;

(xii)       Advise on organizational efficiency of the Office; and

(xiii)      Coordinate implementation of Client Service Charter.

The Section will be led by an Assistant Director.

 

2)      Human Resources Management Section

The Section will perform the following activities:-

(i)            Coordinate staff recruitments, selections, placements, confirmations, promotions and transfers for the Office;

(ii)          Carry out human resources planning to determine supply and demand for professionals under the Office;

(iii)         Administer salaries and process payrolls;

(iv)        Coordinate implementation of Open Performance Review and Appraisal System (OPRAS), assess the appraisal results; prepare implementation reports; and make follow-ups on the implementation of the recommendations on individual OPRAS forms;

(v)          Process and update records of various leaves of absence;

(vi)        Oversee employee’s benefits (pension, allowances etc) and entitlements;

(vii)       Prepare Annual Personnel Emolument Estimates;

(viii)     Oversee services related to separation from the service (retirement, resignation, etc);

(ix)         Prepare and facilitate implementation of succession plans;

(x)          Facilitate orientation/induction programs for new entrants in the service;

(xi)         Carry out training needs assessment for the Office and prepare training programs;

(xii)       Facilitate Human Resource training and career development (professional development, performance improvement, pre-retirement, part-time, and overseas) for the Office;

(xiii)      Facilitate human resource development (training, coaching, mentoring, and job rotation);

(xiv)     Monitor and evaluate implementation of institutional training programs; and prepare training reports;

(xv)       Carry out impact assessment of the training programs and prepare assessment reports;

(xvi)     Carry out assessment of professional requirements;

(xvii)    Develop and implement staff development plans;

(xviii)  Initiate and co-ordinate in-house courses and on the job training;

(xix)      Maintain training records;

(xx)       Provide information, clarifications and briefings on human resources and training matters; and

(xxi)      Serve as a Secretariat support to the Appointment Committee; and

 (xxii) Training and Professional Development Committee.

The Section will be led by an Assistant Director.

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