Idara

Human Capital Management Division

Objective

To control and ensure integrity in Payroll Management, PE budget approval and expenditure; allocation of staff and institute accountability of human resources management in the Public Service.

Functions

  • To spearhead the implementation of Human Capital Management Information Systems in Payroll and all human resources matters in the Public Service;
  • To determine and issue employment permits for new vacancies and replacements for  all MDAs, LGAs and other Public Institutions;
  • To scrutinize and oversee preparation and implementation of employment rationalization and Personnel Emoluments (PE) Budget for effective Human Capital Management;
  • To advise on the issues related to implementation of human resource management policies in the Public Service; and
  • To coordinate employment rationalization for all MDAs, LGAs and other Public Institutions.

The Division will be led by a Director and will have three (3) Sections as follows:-

  • Human Capital Management Section;
  • Staff Inspection Section; and
  • Payroll Management Section.

1.1.1   Human Capital Management Section

The Section will perform the following activities:-

  • Develop, maintain and update personnel information for all employees using the available Human Capital Management Information Systems in all MDAs, LGAs and Public Institutions;
  • Process permits for filling vacant positions in the approved establishments;
  • Study, analyze and review human resources systems and monitor and evaluate their implementation;
  • Prepare and compile monthly, quarterly and annual reports on recruitment trends;
  • Oversee implementation of Position Management system in line with PE budget allocation;
  • Keep all non-recurrent payments authorized to be processed in payroll;  
  • Provide advice on policy issues regarding implementation of human resources management in the Public Service; and
  • Undertake monthly PE budget expenditure reviews and analysis of trends to ensure they correspond to approved budget allocations.

The Section will be led by an Assistant Director.

 

1.1.2  Staff Inspection Section

The Section will perform the following activities:-

  • Undertake monthly PE budget expenditure reviews and analysis of trends to ensure they correspond to approved budget allocations;
  • Undertake routine staff inspections to ensure effective utilization of human resources;
  • Carryout surveys, prepare and provide inputs in the preparation of report on the State of Public Service in the area of HRM and staff utilization;
  • Develop and operationalise mechanisms for institutionalization of accountability and controls of payroll malpractices in the Public Service;
  • Undertake routine payroll and system audits for enhancement of accountability and integrity; and
  • Identify and advise on the use of Human Resources Systems.

The Section will be led by an Assistant Director.

 

1.1.3  Payroll Management Section

The Section will perform the following activities:-

  • Scrutinize requests and approve monthly salary, salary arrears, amendments and other deductions for MDAs, LGAs  and Public Institutions;
  • Analyze and approve new employees to be entered on Payroll;
  • Scrutinize and access all amendments to be entered/deleted in the Payroll;
  • Develop and facilitate implementation of mechanisms for Institutionalization of day to day accountability on Payroll integrity and management for the Public Service; and
  • Advise employers on measures to be taken on violation of rules and regulations governing Payroll Management.

The Section will be led by an Assistant Director.

 

1.1.4    Local Government Authorities Section

The Section will perform the following activities:-

  • Facilitate the design, development and review performance contracting  frameworks, manuals and guidelines for implementation  in LGAs;
  • Disseminate Performance Contracting frameworks, guidelines and manual for use in LGAs;
  • Develop performance standards consistent with regional and international benchmarks to be used by LGAs;
  • Design and recommend incentives, rewards and sanctions to facilitate implementation of performance contracting system in LGAs;
  • Build the capacity of LGAs to implement Performance Contracts including technical guidance and support;
  • Design and maintain a data bank on all matters pertaining to implementation of performance contracts in LGAs;
  • Conduct studies and research on the impact of implementation of performance contracts in LGAs;
  • Facilitate implementation of OPRAS in LGAs; and
  • Liaise with President’s Office, Regional Administration and Local Government in implementation of performance contract in other public institutions.

The Section will be led by an Assistant Director.